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FRASER VALLEY ESTATE PLANNING COUNCIL
BOARD OF DIRECTORS MEETING MINUTES
Tuesday, Aug. 19/03 @ 8:30 a.m.
Kwantlen University College - Surrey Campus
12666 - 72nd Avenue, Surrey
Building B, Room B206
Present: Ian Baker, Westcoast Actuaries Inc.
Brian Hayton, Manulife Financial
Maureen Ruddick, CIBC
Michael Trenn, Investors Group
Linda Gomes, Kwantlen University College - Recorder
Absent: Mary-Jane Wilson, Greig, Wilson & Brajovic
Bryan Jakeman, Jakeman Financial Group
Pam Prior, KPMG
1. Confirmation of Agenda
2. Approval of Minutes
Moved by Brian Hayton, Seconded by Maureen Ruddick,
THAT the Executive Committee Minutes from June 11, 2003 be adopted
as circulated with the following correction:
- on page 3 e. change the word "will" to "may"
Motion Carried.
3. President's Report - Ian Baker
- Everyone was welcomed and introduced.
- Ian suggested that Linda Gomes' name be added to the sidebar
on the agenda so that her telephone and fax numbers are easily
and readily available to all the board of directors.
- Ian had suggestions for speakers for future meetings.
i. Obtaining a list from the Toastmasters and seeing if anyone
would meet our objectives.
ii. Chris belongs to the Early Edition Toastmasters and will also
check on their speakers.
iii. Mike stated that this list would come in quite handy and
could possibly be used as a back-up.
iv. Chris stated that Dave Mitchell, an authority with the economy
of BC, could possibly be a speaker at one of our future meetings.
4. Program Report - Mike Trenn
- Mike stated that Zlotnick, Lamb and Company will be speaking
at our September meeting. He will firm up all the details next
week.
- David C. Bentall will be approached for 2004. His fee is $500
per hour.
- Brian Hayton suggested that a panel discussion could be planned
for some time in 2004. A lot of preparation time is required.
5. Secretary Report - Maureen Ruddick
CIBC $1,389.58
Investment Certificate $5,790.54
TD 430.67
Bills Outstanding
$1.090.87
Eaglequest
$19.37 Coffee
6. Public Affairs Committee Report - Mary-Jane Wilson
No report.
7. Membership Committee Report -
No report.
8. Program Committee Report - Bryan Jakeman
No report.
9. Other Business
a. New Director Responsibilities
- Vice President - it was stated that the Vice President must
be prepared to serve as President next year. Mary-Jane Wilson
is elected.
- Treasurer - Pam Prior is elected.
- Program - Mike Trenn is elected.
- Secretary - Maureen Ruddick is elected.
- Membership - Bryan Jakeman is elected.
- Public Affairs - Chris Harris is elected.
- Signing Authority - Ian Baker, President; Brian Hayton, Past
President; Maureen Ruddick, Secretary and Pam Prior, Treasurer.
b. Website Responsibilities
- Responsibility for the Fraser Valley Estate Planning Council
is now included in the list of duties for the Vice President.
- It was noted that metatags need to be improved upon. Mary-Jane
will follow up with Cathy Piso.
c. Future Meetings Schedule
Board of Directors Meetings
Dinner Meetings
August 19, 2003 September 16, 2003
October 21, 2003 November 18, 2003
January 6, 2004 January 20, 2004
February 10, 2004 March 9, 2004
April 20, 2004 AGM May 18, 2004 AGM
June 15, 2004 September 21, 2004
November 16, 2004
d. Review Fee Structure
- Moved by Mary-Jane Wilson and Seconded by Michael Trenn
THAT the fee structure will remain the same as last year.
Motion Carried.
e. Programming Ideas for September & November
- Generally, January's topic is on Economics
- Will try to get David C. Bentall, B.Comm. for September
- It was suggested to possibly use case studies
- It was Moved by Ian Baker and Seconded by Pam Prior
THAT the Fraser Valley Estate Council will pay an honorarium of
up to $1,000 per speaker.
Motion Carried.
f. Secretarial Support
- Secretarial Support - Moved by Bryan Jakeman and Seconded by
Pam Prior
THAT Linda Gomes is hired as Secretarial Support.
Motion Carried.
Meeting Adjourned
The meeting adjourned at 9:55 a.m.
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