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FRASER VALLEY ESTATE PLANNING COUNCIL Tuesday, April 9th, 2002 @ 8:30 a.m.
1. Confirmation of Agenda 2. Approval of Minutes Moved by Brian Hayton, Seconded by Ian Baker Section 6 - Program Committee Report on the February 12th, 2002 minutes, which read “he [Ian Baker] received an invoice from Surrey Chamber of Commerce for FVEPC membership dues. He has paid the invoice…” It should have read “he [Ian Baker] received an invoice from Surrey Chamber of Commerce for FVEPC membership dues and has brought it for Maureen Ruddick, Treasurer to process for payment.” Motion Carried. 3. President’s Report – Steve Lake Steve did not have a report for this meeting. 4. Secretary Report – Lornell Ridley Lornell reported that the Foundation Office may not be able to provide the same level of support as in the past. The Administrative Assistant Job Description outlining the job duties and tasks performed was distributed and the following were discussed: minutes, invitations, dinner programs, membership drive and dinner meeting nametags, with the following suggestions made:
5. Treasurer Report – Maureen Ruddick Maureen reported the following balances of $1,407.24 (bank) and $7,217 (GIC). She also reported that Peter McCaskill has done an informal financial audit and that she will distribute the financial statement at the May 14th Annual General Meeting. Maureen mentioned that she will prepare a budget for the coming year, based on last year’s expenses, and have it ready for the Executive Meeting on June 4th. 6. Program Committee Report – Ian Baker Ian stated that he has not been able to contact Brian Christiansen of CHIP (Canadian Home Income Plan). Brian Hayton has contacted the Alderwood Group regarding “funeral issues” and will give Ian the contact information. Mary-Jane mentioned that there were changes made in the Representation Agreement and that she would be willing to do a presentation at the May 14th meeting. 7. Membership Committee Report – Mary-Jane Wilson A copy of the new The Fraser Valley Estate Planning Council brochure was distributed to the executive for their feedback. It was decided that Kwantlen’s address would remain on the brochure as FVEPC’s address. ACTION: The executive will peruse the brochure and send their comments to Mary-Jane and Jennifer. It was suggested that the brochure would be sent to prospective members and local Chambers. 8. Public Affairs Committee Report – Bryan Jakeman Bryan did not have a report for this meeting. 9. Annual General Meeting David stated that once he is no longer Past President, and Steve and Brian assume their new positions of Past President and President, there will be one position open. The three following names were suggested as candidates for an executive position: Peter Stanger, Arnold Machel and Charlene Taylor. ACTION: David will approach these individuals and report his findings to Steve and Brian. David will also accept nominations from the floor at the May 14th AGM. 10. Other Business a. Website Directory Maureen’s husband has a friend who does websites and his fee is about $2,500. ACTION: Maureen will do two budgets, one with and one without the cost of a website. Although, it was thought that having a website is worth exploring and being included in the budget, the following issues were presented: 1) the site would have to be dynamic, so who would do the monthly changes; 2) what is the exact purpose of having a website. b. Life Events – Lornell Ridley
The meeting adjourned at 10:10 am Next Meetings Tuesday, June 4th, 2002 |