|
FRASER VALLEY ESTATE PLANNING COUNCIL
EXECUTIVE MEETING MINUTES
Tuesday, June 4th, 2002 @ 8:30 a.m.
Kwantlen University College - Surrey Campus
12666 - 72nd Avenue, Surrey
Building C, Room C104
Present: Brian Hayton, Manulife Financial
Bryan Jakeman, Jakeman Financial Group
Lornell Ridley, Kwantlen University College
Maureen Ruddick, CIBC
Peter Stanger, Leon Frazer & Associates (by teleconference)
Mary-Jane Wilson, Greig, Skagen & Wilson
Linda Gomes, Kwantlen University College – recorder
Regrets: Steve Lake, Lake & Associates
Ian Baker, Baker Actuarial Services
1. Confirmation of Agenda
2. Approval of Minutes
Moved by Mary-Jane Wilson, Seconded by Maureen Ruddick,
THAT the Executive Committee Minutes from April 9, 2002 be adopted
as circulated.
Motion Carried.
3. President’s Report – Brian Hayton
Brian stated that the Fraser Valley Estate Planning Council had
a good past year with increased membership, an increased number
of meetings and eclectic varied programs. The dinner meetings were
well organized and the budget on target.
4. Treasurer’s Report – Maureen Ruddick
Maureen distributed the 2002-2003 Budget. It was noted that membership
renewal fees will need to be increased to balance the budget.
New Members Returning Members
Early Bird (prior to Aug. 31) $185 $155
Regular $210 $185
After Nov. 30 $150 N/A
Dinner Meetings Guests $40
Moved by Lornell Ridley, Seconded by Mary-Jane Wilson
THAT the 2002-03 budget be accepted as presented with the change
in the fee structure as mentioned above. Motion Carried.
5. Program Committee Report – Ian Baker
Deferred to next meeting.
6. Membership Committee Report – Mary-Jane Wilson
Nothing to report. It was noted that on the membership form the
words “Web Page” should be added next to Other (Other/Web
Page).
Bryan also noted during the Treasurer’s Report that the Fraser
Valley Estate Planning Council membership does not currently have
representatives from the Registered Financial Planner designation.
a. Name Tags
Quotes were reviewed from The Badge Maker and Recognition Express
and although the quotes were quite reasonable, it was decided that
the Council would keep the present name tags. Peel and stick name
badges will also be purchased for guests.
b. Membership Renewal
It was decided that after this year’s, Summer 2002 membership
renewal drive, this process will be done via email instead of Canada
Post.
7. Public Affairs Committee Report – Bryan Jakeman
Bryan continues to make the newspapers aware of dinner meetings.
It was suggested that possibly a picture of the Fraser Valley Estate
Planning Council Executive and upcoming speakers might be a good
marketing idea.
8. Allocation of Officers’ Positions & Duties
With Ian Baker not being in attendance and not knowing what position
he might like, it made the process a little challenging. Mary-Jane
Wilson thought she might like the Vice President position and it
was assumed that Ian Baker would also vie for the position. Ballots
were cast and resulted in a tie. Mary-Jane decided that she would
feel very comfortable doing Public Affairs. Ian Baker has been tentatively
assigned the Vice President position.
The following positions were filled:
Vice President - Ian Baker (tentative)
Secretary - Lornell Ridley
Treasurer - Maureen Ruddick
Membership - Peter Stanger
Program - Bryan Jakeman
Public Affairs - Mary-Jane Wilson
a. Signing Authority
Maureen will bring CIBC signing authority documentation to the next
meeting. The Toronto Dominion Bank will be done in the Fall 2002.
The President, Vice President and Treasurer will have signing authority.
9. Secretary Report – Lornell Ridley
a. Executive Functions
A list of executive functions was distributed. The following will
be added to the list:
Add to Membership Chair
- Prepare and mail out certificates for CE
- Mail directories to libraries and Chambers
Add to Secretary
- Maintain Articles of Association
- Maintain list of Executive Functions
Add to Treasurer
- Prepare budget
- Prepare financial statements
- Arrange for yearly audit
The following will be deleted from the list:
- Liaison with Badge Company from Membership Chair
10. Other Business
a. Membership Fees & Renewals
See page 1 under Treasurer Report.
b. Bylaw Amendments
ACTION: Lornell will check original Articles – Article 2,
#4 and Article 5, D. #5a).
ACTION COMPLETED: The Articles are the same as the original draft
dated June 1997.
1) Office of the Vice President
As per the February 15, 2000 Minutes Motion, an amendment to Bylaw
Article 4 (6) reads as “It is expected that the Vice President
will become the President in the succeeding year.”
c. Marketing FVEPC at Insurance Day August 15 for Investors Group
Consultants
Over 100 are expected to attend. The cost is $250 to have a booth.
It was decided that the Council would not have a booth because of
expense. It was suggested that we could sponsor a coffee break and
have brochures on hand. ACTION: Brian and Lornell will explore further.
Moved by Bryan Jakeman, Seconded by Lornell Ridley
THAT options need to be explored further. Motion Carried.
d. Fall Dinner Programs: Sept 17 & Nov 19
Brian H. will consult with Bryan J. regarding the dinner programs
for the September and November meetings.
Meeting Adjourned
The meeting adjourned at 10:15 a.m.
Next Meetings Board of Directors Meetings
Wednesday, August 21, 2002
8:30 - 10:30 am
Kwantlen University College, Surrey
Building G Room 1140
Alternate date: September 11, 2002
November 6, 2002
Dinner Meetings
September 17, 2002
November 19, 2002
/lg
June 4, 2002
|