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FRASER VALLEY ESTATE PLANNING COUNCIL
BOARD OF DIRECTORS MEETING MINUTES
Tuesday, August 17/04 @ 8:30 a.m.
Kwantlen University College - Surrey Campus
12666 - 72nd Avenue, Surrey
Building G, Room B206
Present: Mary-Jane Wilson, Greig, Wilson & Brajovic
Maureen Ruddick, CIBC
Pam Prior, KPMG
Arnold Machel, Visionvest Financial Planning & Services Inc.
Rob Clark, Assante Capital Management Ltd.
Ian Baker, Westcoast Actuaries Inc.
Bryan Jakeman, Jakeman Financial Group
Regrets: Chris Harris
1. Confirmation of Agenda
There were no additions to the agenda.
2. Approval of Minutes
Moved by Mary-Jane Wilson, Seconded by Maureen Ruddick,
THAT the Board of Directors Minutes of February 10/04, April 20/04
and June 15/04 be adopted as circulated.
Motion Carried.
3. President’s Report – Mary-Jane Wilson
- The President welcomed returning and newly appointed Board of
Directors.
4. Vice President’s Report – Bryan Jakeman
- As of August 10/04 the FVEPC web site receives an average of
one hit per day. The average visit length is 41 minutes and 45
pages were viewed.
5. Program Report – Rob Clark
- 29 requests were made to the National Speakers Bureau and a
schedule was made.
- It was suggested that a policy be drafted outlining speaker
fees.
- The following is an example of feature speaker fees: David
Bond, $4,000; Michael Campbell, $5,000 and Peter Legge, $5,500.
- Web sponsorships was discussed and tabled until the next Board
of Directors’ meeting.
- A 5 minute “member spotlight” will be added to
each dinner meeting.
- More detailed information, bios, links, etc will be added to
email dinner invitations.
- The Program Chair will introduce each speaker.
- The President will ask a FVEPC member to thank the speaker
ahead of time, prior to the day of the dinner meeting.
- A generic thank you letter will be sent by the Program Chair
and be included with the thank you gift.
- The Program Chair has many speaker leads which will be followed
up.
- The Abbotsford Estate Planning Council has started and perhaps
the FVEPC could join with them for one meeting and attract a higher
profile speaker. Maybe Sept/05.
- Speaker, early bird and business card gifts will remain the
same. Starbucks coffee cards could also be used. – up to
$50
ACTION: Sponsorships on Web will be discussed at the next Board
of Directors Meeting.
ACTION: Speaker Fees Policy
6. Secretary Report – Maureen Ruddick
- Coyote Creek at Eaglequest – contract expires Sept/04.
Presently the cost per dinner is $20, nothing for cash bar, overhead
projector $25, TV/VCR $35, with 15% service charges.
- The dinner fee for the coming year will be increased to $23.99.
7. Treasurer Report – Pam Prior
CIBC $180.32
TD $317.13
GIC $5861 + int.
The GIC is redeemable at any time.
8. Public Affairs Report – Arnold Machel
- Ads in the Surrey Chamber, Business In Vancouver, Business Edge,
Surrey Leader and The Now.
9. Membership Report – Chris Harris
- Discussion ensued regarding the renewal form and letter.
- Due to increased dinner fees, it was
Moved by Ian Baker, Seconded by Maureen Ruddick,
THAT the Early Bird fees be raised from $155 to $169, renewal
fees from $185 to $199 and there will be no change to Guest fees
of $40.
Motion Carried.
10. Other Business
11. Future Meetings
Board of Directors Meetings:
- October 19, 2004
- January 4, 2005
- February 8, 2005
- April 19, 2005 AGM
- June 14, 2005
Dinner Meetings:
- September 21, 2004
- November 16, 2004
- January 18, 2005
- March 8, 2005
- May 17, 2005
- September 20, 2005
- November 15, 2005
9. Adjournment
The meeting adjourned at 10:10 a.m.
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