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FRASER VALLEY ESTATE PLANNING COUNCIL Tuesday, November 1, 2005 @ 8:45 A.M. Present: Rob Clark, Assante Capital Management Ltd. Regrets: Arnold Machel, Visionvest Financial Planning & Services Inc. 1. Confirmation of Agenda There were no additions to the agenda. 2. Approval of Minutes Moved by Pam Prior, Seconded by Kim Karras, THAT the Board of Directors Minutes 3. President’s Report – Bryan Jakeman • Bryan Jakeman stated that the September 20th Dinner Meeting speaker and topic appear to have been well received based on survey results. A positive response was also acknowledged on the introduction of the ‘free’ beverage ticket. 4. Vice President’s Report – Pam Prior • Nothing to report. 5. Program Report – Rob Clark • Rob updated the Board on the uncertainty of Bob Faulkner’s presentation on January 17th due to a family illness. His inquiries into substitute presenters concluded that Jamie Golombek (AIM Trimark Investments) is unavailable; awaiting response from Lisa Hall (CCRA); attempting to contact Carol Newell of Newell Rubbermaid Corporation through Vancouver Sun. Rob solicited suggestions for alternative presenters should his inquiries not materialize. • Rob proposed that FVEPC member introductions at each Dinner Meeting include one creative highlight to twig interest and/or networking opportunities, i.e. specialty, ideal client, interests, teaching and research, etc. It was agreed that we would provide creative instructions to members at each meeting to include a specific detail in their introduction. ACTION: Rob Clark to inquire whether a group of four or five FVEPC members, associated with CAGP, could put together a 45-minute case study presentation, coordinating four or five examples of charitable gift planning. ACTION: Rob Clark to communicate updates on substitute presenter(s) for January 17th to ALL Board members. • A discussion was held with regard to the importance of contacting presenters a day in advance to confirm their attendance and cellular numbers should be shared for last minute circumstances. It was agreed that a round table discussion of current events could be quickly organized in the case of a presenter “no-show” or late cancellation. • Rob Clark concurred that he would coordinate presenter ‘introductions’ and ‘thank yous’ in advance versus FVEPC members being randomly selected to fulfill this task at the last minute. 6. Secretary Report – Kim Karras • Kim outlined the catering budget in the proposed Eaglequest contract - $1,950 for November 15th and $1,600 for each of January, March and May. The quote does not include the additional cash bar cost for ‘free’ beverage tickets (approximately $1,200 - $1,500). • Kim confirmed that Dinner Meeting dates for 2005/06 have been reserved at Eaglequest and no deposit is required. ACTION: Kim Karras to finalize the 2005/06 contract with Alfred Visser, Catering Manager, at Eaglequest. 7. Treasurer Report – Colleen Loveridge • Colleen reported that the FVEPC budget is very healthy. She confirmed membership dues received to date equate to $10,914 – 63 members. • The financial position for the year (projected income and expenses) was discussed, but more detail work is to be undertaken by Pam and Colleen and presented at the January Board Meeting. Colleen stated that the budget indicates that we are drawing on surplus but not in the hole. 8. Public Affairs Report – Brian McLeod • Brian McLeod stated that meeting notices have been organized to be published as required. 9. Membership Report – Arnold Machel • No report. 10. Other Business Dinner Fees • The Board concurred that it was NOT in their best interest to increase guest dinner fees. It was decided that a restriction could be implemented to deter guests from attending several meetings without membership. ACTION: Bryan Jakeman to inquire about Estate Planning Council of Vancouver’s policy surrounding guests’ attendance. 2006/07 Meeting Dates • Board and Dinner Meeting dates were tentatively set for 2006/07 as follows: Board of Directors Meetings Dinner Meetings ACTION: Kim Karras to book the 2006/07 dates with Eaglequest Coyote Creek. 2005/06 New Member Incentive Program • Rob stated that Fenn Lodge was unable to offer a discount rate and Rowena’s Inn on the River has not replied to his inquiry of a reduced rate. ACTION: Rob to pursue Rowena’s Inn on the River as an option for the 2005/06 New Member Incentive Program draw prize and provide feedback by Friday. • Cheryl shared details about new members as a result of the 2005/06 New Member Incentive Program. ACTION: Cheryl to prepare draw slips for the New Member Incentive Program draw for the November 15th Dinner Meeting. • It was agreed that we should identify guests and new members from members through colored name badges. ACTION: Cheryl to inquire about the cost of cord style name badges and colored name badge labels. Cash Bar Services • It was agreed that one ‘free’ beverage ticket could also be provided to each guest and/or substitute in addition to members at each Dinner Meeting. Website • Cheryl confirmed that the FVEPC website is up-to-date and includes the current membership directory. • Cheryl advised that the Abbotsford Estate Planning Council is in its early stages of developing a website. 11. Future Meetings Board of Directors Meetings Dinner Meetings 12. Adjournment The meeting adjourned at 10:00 A.M. |