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FRASER VALLEY ESTATE PLANNING COUNCIL BOARD OF DIRECTORS MEETING MINUTES GENERAL MEETING Tuesday, November 13, 2007 @8:30 AM Manthorpe
Law Office – Present: Karl Maier, McQuarrie Hunter, Barristers & Solicitors Rosalyn Manthorpe, Manthorpe Law Offices Carey Vandenberg, Partners In Planning Charlene
Taylor, Anne George, Van Wensem, Eakins & George Pam Prior, KPMG LLP Guest: Richard Wenner, Hamilton Duncan Armstrong Stewart LLP 1. Confirmation of
Agenda The agenda was confirmed. 2. Approval of MinutesMoved by Pam Prior
and seconded by Anne George that the Board of Directors Minutes of September
11, 2007 be adopted as presented. Motion Carried. 3. President’s Report –
Karl Maier The October 16 event was successful, and what little feedback was received on the speaker was positive. However, it was poorly attended (less than 40 people, including a larger than usual number of guests). The fact that Abbotsford Estate Planning Council had an event the following day was definitely a factor; it did send one representative. Karl will purchase a thank you card for Colleen, since it is not our custom to buy gifts for departing board members. 4. Vice-President’s Report – Rosalyn ManthorpeRosalyn asked whether we intend to continue circulating notices of our meetings to other professional groups. This was discussed. We decided to continue to notify the CAGP and the CGAs as long as there appears to be an advantage, but not to notify the financial planners (no results), CA institute (requires payment) or lawyers (requires payment).
5. Program Committee Report – Carey VandenbergThere was a general discussion about the type and quality of speakers to be sought for next year. Several people thought that we should focus on speakers who are substantive, even technical, both to ensure the meetings qualify for CE credits and to give members useful information for their work. Richard suggested a number of speakers he arranged when he was with the Abbotsford Estate Planning Council. Carey will continue to follow up on the ideas he has received or thought of himself, to discuss at the January meeting, in order to finalize the 2008/9 program in the spring. Carey will confirm the attendance and AV requirements of the November 20 speaker. Karl will discuss with I. Zabata, chair of the CAGP, about protocol at the joint meeting. 6. Treasurers Report – Anne GeorgeAnne reviewed our current financial position, with accounts at TD Canada Trust and CIBC. The bill for the October 16 event has not yet been received or paid. She will give a full mid-term report at the January meeting. Laurie Daschuk’s latest invoice was received and paid. Anne will call the members who had said they would renew but have not paid yet. 7. Membership report – Charlene TaylorWe currently have 54 paid members, and expect to have about 60 paid members in total this year. [Secretary’s note: Members who have not paid by the end of 2007 should be deleted from the membership list and the website.] So far 12 CAGP members are registered to attend the joint meeting on November 20. Charlene will arrange for the CAGP to pay directly for all its members who attend. The new member prize will be
awarded at the November 20 meeting. Anne will confirm who is eligible this
year, and Pam will purchase a gift certificate for 8. New BusinessRichard agreed to join the executive as Secretary for the rest of the year. Public Affairs will remain vacant, as Rosalyn has already done the work for the year. Future directions / ideas was tabled to be discussed at our January 2008 meeting. Adjournment (The meeting adjourned at 9:30AM)
Future MeetingsBoard of Directors Meetings Dinner Meetings Sept. 11, 2007 Sept.
18, 2007 October
16, 2007 Nov. 13, 2007 Nov. 20, 2007 Jan. 8, 2008 Jan.
15, 2008 Mar. 4,2008 Mar.
11, 2008 May 13, 2008 May 20, 2008 AGM Respectfully submitted,
KAM
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