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FRASER VALLEY ESTATE PLANNING COUNCIL BOARD OF DIRECTORS MEETING MINUTES GENERAL MEETING Tuesday, Sept 11, 2007 @ 8:30 AM
Manthorpe Law Office
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Present: Karl Maier, McQuarrie Hunter, Barristers & Solicitors Rosalyn Manthorpe, Manthorpe Law Offices Carey Vandenberg, Partners In Planning Anne George, Van Wensem, Eakins & George Pam Prior, KPMG (by telephone) Regrets:
Charlene Taylor, Andy Block |
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1.
Confirmation of Agenda The agenda was confirmed.
2.
2. Approval of
Minutes
Moved by Rosalyn Manthorpe and seconded by Anne George that the Board of
Directors Minutes of July 9, 2007 be adopted as presented. Motion
Carried.
3.
President’s Report – Karl Maier
Colleen Loveridge has resigned for personal reasons, so it will be
necessary to find another person to act as Secretary (see new
business below) and Karl will take the minutes until then.
Andy Block is absent again, so it may be necessary to find
another person to act as Public Affairs officer [note:
Andy Block submitted his resignation by email later the same
day]. The executive
should have a general discussion about the activities and direction
of the FVEPC, when time permits.
4.
Vice-President’s Report – Rosalyn Manthorpe
Rosalyn will purchase ‘prize’ gift cards for the year, and will work
with Carey to identify suitable ‘thank you’ gifts, in the $75-$100
range for each speaker.
5.
Program Committee Report – Carey Vandenberg
Arrangements for the September 18 meeting were confirmed.
Cinnamon Russell returned to school, and so has arrange for a
colleague, David Marsey, also from AIM Trimark, to speak in her
place on September 18.
Karl will bring a laptop and powerpoint projector in case David
Marsey needs them.
Laurie will attend to introduce herself again and help with the
reception desk, subject to approval of the additional cost.
A number of members have renewed but not yet paid their
membership fees.
Membership renewals will be accepted at the meeting, in cash or by
cheque, but not by credit card, since that takes too much time to
process. Pam will show
Charlene how to issue the CE credit certificates for the meeting.
Pam Prior’s summary of the speaker surveys and suggestion forms was
reviewed, and will be referred to when planning the 2008-09 year.
For the coming year, speaker surveys would be replaced by a reminder to
give feedback by email (to the email address on the agenda), and a
request that any suggestions for new speakers or topics be submitted
on the back of a business card, with a prize for any person whose
suggestion is adopted.
6.
Treasurers Report – Anne George
Colleen delivered all the information to Anne.
Bank account signature cards were updated.
Anne would continue to arrange for cheques that require
signature to be signed at meetings, or by mail.
Laurie will courier the funds she receives from members to
Anne for deposit. Anne
will review the deals we have at our current banks and only change
them if there is a benefit to do so.
7.
Public Affairs Report
Andy
was not present. Rosalyn
agreed to send out notices of the October event, and of our speaker
calendar for the year, in his absence.
Karl and Laurie will complete the announcement and reply
form, and we will then arrange for them to be circulated, as
follows: Abbotsford
Estate Planning Council – Laurie (Karl will ask her); Estate
Planning Council of Vancouver – Karl; Canadian Association of Gift
Planners – Charlene; CGAs – Anne;
Financial planners – Carey.
8.
New Business
The format of the October 16 meeting was confirmed – same as a regular
meeting. We discussed the charge to attend (it is not covered by the
annual membership fee), and decided to keep it at $40, subject to a
review of the actual cost per person [note: $40 was later
confirmed].
We discussed members who might be interested in joining the executive,
and who Karl will approach directly.
Karl will also seek expressions of interest at the next
meeting. Karl will also
find a ‘thank you’ gift for Colleen. Adjournment
(The meeting adjourned at 10:00AM)
Future Meetings
Board of Directors
Meetings
Dinner Meetings
October 16, 2007 Nov. 13, 2007
Nov. 20, 2007
Jan. 8, 2008
Jan. 15, 2008 Mar. 4,2008
Mar. 11, 2008 May 13, 2008
May 20, 2008 AGM
Respectfully submitted, KAM
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