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MINUTES OF THE MEETING OF THE DIRECTORS OF
THE FRASER VALLEY ESTATE PLANNING COUNCIL
July 14, 2009 @ 8:30 AM
AT MANTHORPE LAW OFFICES Present: Rosalyn Manthorpe, John Blackmer, Karl Maier, Carey Vandenberg, and David Lee, Charlene Taylor, Anne George, Nick Cheng Regrets: None
The meeting began with the confirmation of the agenda.
Minutes of the meeting on May 12, 2009 approved.
Rosalyn Manthorpe reported that everything seemed fine in the Coyote Creek contract for next year except the liquor cost has increased. She also reported that even with the increase in the cost of liquor, there was not a significant increase for the overall cost of the dinner and venue. It was noted that they now require us to pay for liquor at the end of the evening of the meeting. We will pay with cheque that evening if bill is provided before the end of the evening. We will be billed for the rest of the cost (e.g. food) and will pay upon review and approval of invoice. Due to increase in liquor cost, we will also limit the liquor options (no cocktails, highballs, imported wine). We will ask them to make sure meeting is in West Room if available.
The Vice President reported that we still have one book, one Ticketmaster ticket ($50) and one Starbucks card left for gifts. In terms of what will be the large gift for next year, it was decided that we have one remaining book plus two from Rosalyn which will be used for the fall 2009 and January 2010 speakers. Nick suggested that for the remaining 2010 speakers, we consider something related to the Olympics or personalized (e.g. bottle of wine). We will discuss these gifts at a later meeting. Nick will get 2 more Ticketmaster tickets to go with the 3 books. Nick also suggested that the book by Sandy Cardy and another book entitled “Where there’s an inheritance” be used for the business card draws. Nick will buy 6 Starbucks cards for the early bird draw.
Anne George reported that there was $6,207 in the bank after the last event (the first event of the new fiscal year). Regarding membership fees, she mentioned that we have a surplus greater than last year so she suggested that even with the liquor cost increase for the upcoming year we leave regular membership fees at their current level. A motion was made by Anne George that membership fees for the upcoming year be $210 if paid by September 1 and $250 (same as last year) if paid after August. Carey Vandenberg seconded the motion. The motion was approved unanimously.
Charlene Taylor reported that we should let membership know about continuing education credits. It was agreed that members will be reminded in the email from Laurie about upcoming meetings. Charlene then commented that the joint membership with CAGP has been beneficial as charities inquiring about membership in the Fraser Valley Estate Planning Council. Given the success from this joint meeting, Carey will contact the Society of Notaries Public and CGA Association to discuss the possibility of joint meetings. Next there was a discussion regarding the timing of the meetings. It was agreed to alter the times slightly. The new agenda for meetings will be given in the email registration confirmations as follows: 5:45 – 630 Registration/Refreshments 6:30 – 7:15 Dinner
7:15 – 8:30
Presentations
Carey Vandenberg will contact professional associations as discussed under membership. Carey and Laurie will work together on website.
Dave Lee advised that the new name for the September topic is “For Richer or For Poorer: Financial and Estate Planning Issues in Divorce”. The dates of next year’s meetings have been confirmed. Dave has already received several topic ideas for 2010/2011 presentations. He will contact potential speakers in due course.
Laurie will attend first meeting to help with registration of members and will possibly attend other meetings if there is a large attendance. Rosalyn will send Carey contacts to arrange for free notices of our events in various media.
The meeting adjourned at 9:55am. |