MINUTES OF THE MEETING OF THE DIRECTORS OF

THE FRASER VALLEY ESTATE PLANNING COUNCIL

September 8, 2009 @ 8:35 AM

AT MANTHORPE LAW OFFICES

 

 

Present:        Rosalyn Manthorpe, John Blackmer, Karl Maier, David Lee, Anne George and Nick Cheng

 

Regrets:Carey Vandenberg and Charlene Taylor

 

 

  1. 1.Confirmation of Agenda 

 

The meeting began with the confirmation of the agenda.

 

  1. 2.Approval of Minutes 

 

Minutes of the meeting on July 14, 2009 approved.  Nick moved for approval of the Minutes and Anne seconded and the Minutes were passed unanimously.  

 

  1. 3.President’s Report (Rosalyn Manthorpe) 

 

Rosalyn Manthorpe reported that the revised contract with changes had been sent to Coyote Creek but the changes had not yet been implemented.  Negotiations continue and we expect changes to be made.  The agenda for next week’s meeting was reviewed.  Lastly, the deadline for new member referral prize was discussed and it was agreed that it should be October 31st.

 

  1. 4.Vice President’s Report (Nick Cheng) 

 

The Vice President reported that he bought 6 more Starbuck’s cards for the early bird draw.  For the business card draw, the winner can choose between two books – 6 books by Sandy Cardy and 6 books by other author.  Nick advised that from 2010 February onwards, the BC books will be replaced with something related to the Olympics.  He will get 2 more gift cards from Ticketmaster.  Nick will introduce the next week’s speakers.

 

  1. 5.Treasurer’s Report (Anne George) 

 

Anne George reported that the balance in the bank account is $14,179.03.  Anne mentioned that the membership fee for 38 members ($210) is $7,980.  There were 54 members last years, 2 moved, so potentially 52 renewals.  As a result, there are 14 members left to renew their membership.  She also reported that we spent approximately $13,000 last year, so we likely have enough to cover expenses this year.

 

 

  1. 6.Membership (Charlene Taylor) 

 

Charlene Taylor reported by email the same numbers regarding renewed and moved members.   Laurie and Charlene will follow up with membership yet to renew.   For the November meeting, it was decided to check with Charlene whether Laurie will be needed for the meeting to help with registration.

 

  1. 7.Public Affairs (Carey Vandenberg) 

 

Carey Vandenberg reported by email.  He will contact allied professional groups and will also let us know about potential joint meetings.

 

  1. 8.Program Committee Report (Dave Lee) 

 

Dave Lee advised there is nothing more to report.  March and May are still open for member spot lights.

 

  1. 9.New Business 

 

We will use the joint meetings and free ads (and possibly pay for ads) to encourage new members to replace those who have moved away and not renewed (e.g. retired).

 

  1. 10.Adjourment 

 

The meeting adjourned at 9:20am.