MINUTES OF THE MEETING OF THE DIRECTORS OF

THE FRASER VALLEY ESTATE PLANNING COUNCIL

March 2, 2010 @ 8:35 AM

AT MANTHORPE LAW OFFICES

 

 

Present:        Rosalyn Manthorpe, Karl Maier, Anne George, Nick Cheng, John Blackmer and Charlene Taylor (by phone)

 

Regrets:David Lee, Carey Vandenberg

 

 

  1. 1.Confirmation of Agenda 

 

The meeting began with the confirmation of the agenda

 

  1. 2.Approval of Minutes 

 

Minutes of the meeting on February 3, 2010 approved.

 

  1. 3.President’s Report (Rosalyn Manthorpe) 

 

Rosalyn Manthorpe commented that there was no fruit at the last meeting.  It was recommended adding fruit back onto the dessert offerings.  She will contact Coyote Creek and suggest this addition.

 

As well, it was agreed that the date of the next Board meeting be changed to May 13, 2010 (Thursday).

 

  1. 4.Vice President’s Report (Nick Cheng) 

 

The Vice President reported that gifts were needed for speakers for 2 more meetings.  It was agreed that $150 gift certificates be purchased from Ticketmaster for each speaker.

 

  1. 5.Treasurer’s Report (Anne George) 

 

Anne George reported that the balance in the bank account is $10,330.  There will be the cost of one more dinner this year.  The total dinner cost for last year was $9,147.  The dinner cost so far for this year is $7,122 and each meal costs $1000 to $2000 so the total this year will be in line with last year.  

 

There was discussion around whether the Council should register as a society.  One consideration would be to then look at having directors’ and officers’ liability insurance.  A potential area of liability would be if someone attending the meeting was in an accident after they left and were found to be driving under the influence.  It was suggested that we confirm the policy at Coyote Creek regarding service of liquor to guests to ensure we were protected.  As well, Nick will speak to his contact at the Chamber of Commerce about obtaining liability insurance through them.

 

The Coyote Creek bartender requested a gratuity on the liquor bill at the last meeting.  Rosalyn will ask about the policy (part of food bill or not) when she discusses with them the addition of fruit to the dessert menu.  If it was not part of the food bill, it was suggested that the bar must provide a bill with a total and then we would add a gratuity (agreed at 10%).

 

  1. 6.Membership (Charlene Taylor) 

 

Charlene reported that we have one new member, Dorothy Brown, CGA.  It was suggested that Dave contact her about doing a member spot light.  We have 40 members from FVEPC and some from CAGP confirmed for next week’s meeting.  It was agreed that Laurie should attend to assist with the registration.  Yolanda Benoit indicated to Charlene that she is interested in joining the Board.   Charlene contacted the Law Society about having presentations at meetings approved for CLE credits.  The process is not straightforward so it was agreed that Laurie should contact the Law Society about adding presentations to the approved list so that it was not a burden on volunteers.

 

 

  1. 7.Public Affairs (Carey Vandenberg) 

 

There was no report as Carey was not in attendance.

 

  1. 8.Program Committee Report (Dave Lee) 

 

It was agreed that Dave would do the speaker introduction and Rosalyn would thank speaker.  It was also suggested that the Public Guardian and Trustee be considered as presenter in the future.

 

 

  1. 9.Nominating Committee 

 

Carey is not continuing as Public Affairs.  John is not continuing as secretary.  Karl leaves as past chair.

 

Karl would continue to gather names of individuals interested in joining the Board.  Rosalyn would introduce Karl at the meeting next week to request more members for the Board.

 

 

 

  1. 10.New Business 

 

None

 

  1. 11.Adjourment 

 

The meeting adjourned at 9:50am.